City Council and Successor Agency to the Brea Redevelopment Agency Agenda Tuesday, July 7, 2020 5:45 p.m. - Closed Session 6:15 p.m. - Study Session 7:00 p.m. - General Session
Marty Simonoff, Mayor Steven Vargas, Mayor Pro Tem Cecilia Hupp, Council Member Christine Marick, Council Member Glenn Parker, Council Member
This agenda contains a brief general description of each item Council will consider. The City Clerk has on file copies of written documentation relating to each item of business on this Agenda available for public inspection. Contact the City Clerk’s Office at (714) 990-7756 or view the Agenda and related materials on the City’s website at www.cityofbrea.net. Materials related to an item on this agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office at 1 Civic Center Circle, Brea, CA during normal business hours. Such documents may also be available on the City’s website subject to staff’s ability to post documents before the meeting. Procedures for Addressing the Council This meeting is being conducted consistent with Governor Newsom’s Executive Order N-29-20 dated March 17, 2020, regarding the COVID-19 pandemic. Written comments may be sent to the City Clerk's Office at cityclerksgroup@cityofbrea.net no later than 12:00 p.m. on Tuesday, July 7, 2020. All written comments will be read aloud during the meeting by the City Clerk. Some written comments may be summarized as to not exceed the speaking time allotted. To provide comments in person, the Council Chambers will be open to a limited number of members from the public in observance of social distancing guidelines. Overflow will be available in the Plaza directly outside of the Council Chambers. Based on capacity, the public may be required to cycle in and out of the Chambers as to provide everyone in attendance an opportunity to address the Council. To provide comments by teleconference (zoom), members of the public must contact City Staff at (714) 990-7756 or cityclerksgroup@cityofbrea.net no later than 12:00 p.m. on Tuesday, July 7, 2020 to obtain the Zoom Meeting ID number and password. Teleconference participants will be muted until recognized at the appropriate time by the Council. The meeting will also be broadcast live at www.cityofbrea.net. Special Accommodations In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office at (714) 990-7757. Notification 48 hours prior to the meeting will enable City staff to make reasonable arrangements to ensure accessibility. (28 CFR 35.102.35.104 ADA Title II) Important Notice The City of Brea shows both live broadcasts and replays of City Council Meetings on Brea Cable Channel 3 and over the Internet at www.cityofbrea.net. Your attendance at this public meeting may result in the recording and broadcast of your image and/or voice as previously described.
ADMINISTRATIVE ITEMS - This agenda category is for City Council consideration of a wide variety of topics related to the City's operations. Public comments regarding items in this section should be presented during "Matters from the Audience."
17. June 16, 2020 City Council Regular Meeting Minutes - Approve.
18. Acceptance of Contract and Notice of Completion for Contract with Big Ben, Inc. for 375-395 Central Avenue Sewer Improvements, CIP No. 7627 - Accept project as complete and authorize City Clerk to record Notice of Completion; and Authorize City Clerk to release the Payment and Performance Bond upon notification from the Public Works Department.
19. Approve Plans and Specifications, Receive Bids, and Award Contract with Big Ben, Inc. in the amount of $5,138,722.64 for the North Hills Tract Water and Sewer Improvements, Project Nos. 7459 7460, 7431 and 7628 - Approve the Plans and Specifications; Receive bids, Award Contract to the lowest responsive and responsible bidder, Big Ben, Inc., in the amount of $5,138,722.64; and, Authorize the City Engineer to issue Change Orders up to a "not to exceed" amount of 10% of the Contract Price.
20. Approve Plans and Specifications, Receive Bids and Award Contract with R.J. Noble Company in the amount of $458,507.50 for the Alley Rehabilitation Projects CIP 7319, 7320, 7321 - Approve the Plans and Specifications; Receive bids, Award Contract to the lowest responsive and responsible bidder, RJ Noble Company, in the amount of $458,507.50; and, Authorize the City Engineer to issue Change Orders up to a "not to exceed" amount of 10% of the Contract Price, however, limited to the amount of funding available in the approved project budget.
21. Approval of Fiscal Year 2020-21 Property Tax Rate to Fund the City's Paramedic Program - Adopt Resolution No. 2020-051, fixing the rate of tax upon the taxable property within the City of Brea for the Fiscal Year 2020-21 necessary to maintain a mobile intensive care program known as paramedics within the area of the City of Brea and certifying said rate of taxation to the Orange County Auditor Controller.
22. Maintenance Agreement for Slurry Seal Program - Accept proposal and approve agreement with Doug Martin Contracting Company, Inc. for the citywide street slurry seal program for an annual amount not-to-exceed $200,000; and Authorize City Manager to approve up to four (4) - one (1) year extensions at an annual amount not-to-exceed $200,000. Cost of living adjustment shall not to exceed 3% annually. Rate Changes: The fee schedule in Proposal shall not be revised during the term of the Contract (including any extension periods) without prior approval by the City Council.
23. Traffic Safety Improvements at the Intersection of Puente Street and Whittier Avenue - Direct the City Engineer to implement Conceptual Striping Plan for the intersection of Puente Street and Whittier Avenue.
24. Amendment No. 1 to Professional Services Agreement with LPA, Inc. for Parks, Recreation and Human Services Planning Services - Approve Amendment No. 1 with LPA, Inc. in a not-to-exceed amount of $6,646.24 resulting in a total contract amount not-to-exceed $56,646.24 and appropriate $6,646.24 from Park Development Reserves (Fund 250).
25. Extension of the Lateral Police Officer Bonus Incentive Pilot Program - Continue for an additional year the lateral police officer recruitment incentive bonus pilot program, up to four officers for FY 2020-21 at $12,000 per officer to include an initial payment of $6,000 upon hire per lateral police officer, and the second $6,000 would be paid upon successful completion of the required one-year probationary employment period.
26. Monthly Report of Investments for the City of Brea for Period Ending May 31, 2020 - Receive and file.
27. City Disbursement Registers for June 19, 26 & 30, 2020 and July 3, 2020 - Receive and file
City Council and Successor Agency to the Brea Redevelopment Agency Agenda Tuesday, July 7, 2020 5:45 p.m. - Closed Session 6:15 p.m. - Study Session 7:00 p.m. - General Session
Marty Simonoff, Mayor Steven Vargas, Mayor Pro Tem Cecilia Hupp, Council Member Christine Marick, Council Member Glenn Parker, Council Member
This agenda contains a brief general description of each item Council will consider. The City Clerk has on file copies of written documentation relating to each item of business on this Agenda available for public inspection. Contact the City Clerk’s Office at (714) 990-7756 or view the Agenda and related materials on the City’s website at www.cityofbrea.net. Materials related to an item on this agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office at 1 Civic Center Circle, Brea, CA during normal business hours. Such documents may also be available on the City’s website subject to staff’s ability to post documents before the meeting. Procedures for Addressing the Council This meeting is being conducted consistent with Governor Newsom’s Executive Order N-29-20 dated March 17, 2020, regarding the COVID-19 pandemic. Written comments may be sent to the City Clerk's Office at cityclerksgroup@cityofbrea.net no later than 12:00 p.m. on Tuesday, July 7, 2020. All written comments will be read aloud during the meeting by the City Clerk. Some written comments may be summarized as to not exceed the speaking time allotted. To provide comments in person, the Council Chambers will be open to a limited number of members from the public in observance of social distancing guidelines. Overflow will be available in the Plaza directly outside of the Council Chambers. Based on capacity, the public may be required to cycle in and out of the Chambers as to provide everyone in attendance an opportunity to address the Council. To provide comments by teleconference (zoom), members of the public must contact City Staff at (714) 990-7756 or cityclerksgroup@cityofbrea.net no later than 12:00 p.m. on Tuesday, July 7, 2020 to obtain the Zoom Meeting ID number and password. Teleconference participants will be muted until recognized at the appropriate time by the Council. The meeting will also be broadcast live at www.cityofbrea.net. Special Accommodations In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office at (714) 990-7757. Notification 48 hours prior to the meeting will enable City staff to make reasonable arrangements to ensure accessibility. (28 CFR 35.102.35.104 ADA Title II) Important Notice The City of Brea shows both live broadcasts and replays of City Council Meetings on Brea Cable Channel 3 and over the Internet at www.cityofbrea.net. Your attendance at this public meeting may result in the recording and broadcast of your image and/or voice as previously described.
ADMINISTRATIVE ITEMS - This agenda category is for City Council consideration of a wide variety of topics related to the City's operations. Public comments regarding items in this section should be presented during "Matters from the Audience."
17. June 16, 2020 City Council Regular Meeting Minutes - Approve.
18. Acceptance of Contract and Notice of Completion for Contract with Big Ben, Inc. for 375-395 Central Avenue Sewer Improvements, CIP No. 7627 - Accept project as complete and authorize City Clerk to record Notice of Completion; and Authorize City Clerk to release the Payment and Performance Bond upon notification from the Public Works Department.
19. Approve Plans and Specifications, Receive Bids, and Award Contract with Big Ben, Inc. in the amount of $5,138,722.64 for the North Hills Tract Water and Sewer Improvements, Project Nos. 7459 7460, 7431 and 7628 - Approve the Plans and Specifications; Receive bids, Award Contract to the lowest responsive and responsible bidder, Big Ben, Inc., in the amount of $5,138,722.64; and, Authorize the City Engineer to issue Change Orders up to a "not to exceed" amount of 10% of the Contract Price.
20. Approve Plans and Specifications, Receive Bids and Award Contract with R.J. Noble Company in the amount of $458,507.50 for the Alley Rehabilitation Projects CIP 7319, 7320, 7321 - Approve the Plans and Specifications; Receive bids, Award Contract to the lowest responsive and responsible bidder, RJ Noble Company, in the amount of $458,507.50; and, Authorize the City Engineer to issue Change Orders up to a "not to exceed" amount of 10% of the Contract Price, however, limited to the amount of funding available in the approved project budget.
21. Approval of Fiscal Year 2020-21 Property Tax Rate to Fund the City's Paramedic Program - Adopt Resolution No. 2020-051, fixing the rate of tax upon the taxable property within the City of Brea for the Fiscal Year 2020-21 necessary to maintain a mobile intensive care program known as paramedics within the area of the City of Brea and certifying said rate of taxation to the Orange County Auditor Controller.
22. Maintenance Agreement for Slurry Seal Program - Accept proposal and approve agreement with Doug Martin Contracting Company, Inc. for the citywide street slurry seal program for an annual amount not-to-exceed $200,000; and Authorize City Manager to approve up to four (4) - one (1) year extensions at an annual amount not-to-exceed $200,000. Cost of living adjustment shall not to exceed 3% annually. Rate Changes: The fee schedule in Proposal shall not be revised during the term of the Contract (including any extension periods) without prior approval by the City Council.
23. Traffic Safety Improvements at the Intersection of Puente Street and Whittier Avenue - Direct the City Engineer to implement Conceptual Striping Plan for the intersection of Puente Street and Whittier Avenue.
24. Amendment No. 1 to Professional Services Agreement with LPA, Inc. for Parks, Recreation and Human Services Planning Services - Approve Amendment No. 1 with LPA, Inc. in a not-to-exceed amount of $6,646.24 resulting in a total contract amount not-to-exceed $56,646.24 and appropriate $6,646.24 from Park Development Reserves (Fund 250).
25. Extension of the Lateral Police Officer Bonus Incentive Pilot Program - Continue for an additional year the lateral police officer recruitment incentive bonus pilot program, up to four officers for FY 2020-21 at $12,000 per officer to include an initial payment of $6,000 upon hire per lateral police officer, and the second $6,000 would be paid upon successful completion of the required one-year probationary employment period.
26. Monthly Report of Investments for the City of Brea for Period Ending May 31, 2020 - Receive and file.
27. City Disbursement Registers for June 19, 26 & 30, 2020 and July 3, 2020 - Receive and file