City Council and Successor Agency to the Brea Redevelopment Agency Agenda Tuesday, August 1, 2017 6:30 p.m. - Closed Session 7:00 p.m. - General Session
Cecilia Hupp, Mayor Glenn Parker, Mayor Pro Tem Christine Marick, Council Member Marty Simonoff, Council Member Steven Vargas, Council Member
This agenda contains a brief general description of each item Council will consider. The City Clerk has on file copies of written documentation relating to each item of business on this Agenda available for public inspection. Contact the City Clerk’s Office at (714) 990-7756 or view the Agenda and related materials on the City’s website at www.cityofbrea.net. Materials related to an item on this agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office at 1 Civic Center Circle, Brea, CA during normal business hours. Such documents may also be available on the City’s website subject to staff’s ability to post documents before the meeting. Procedures for Addressing the Council The Council encourages interested people to address this legislative body by making a brief presentation on a public hearing item when the Mayor calls the item or address other items under Matters from the Audience. State Law prohibits the City Council from responding to or acting upon matters not listed on this agenda. The Council encourages free expression of all points of view. To allow all persons the opportunity to speak, please keep your remarks brief. If others have already expressed your position, you may simply indicate that you agree with a previous speaker. If appropriate, a spokesperson may present the views of your entire group. Council rules prohibit clapping, booing or shouts of approval or disagreement from the audience. PLEASE SILENCE ALL PAGERS, CELL PHONES AND OTHER ELECTRONIC EQUIPMENT WHILE COUNCIL IS IN SESSION. Thank you. Special Accommodations In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office at (714) 990-7757. Notification 48 hours prior to the meeting will enable City staff to make reasonable arrangements to ensure accessibility. (28 CFR 35.102.35.104 ADA Title II) Important Notice The City of Brea shows both live broadcasts and replays of City Council Meetings on Brea Cable Channel 3 and over the Internet at www.cityofbrea.net. Your attendance at this public meeting may result in the recording and broadcast of your image and/or voice as previously described.
GENERAL SESSION 7:00 p.m. - Council Chamber Plaza Level CALL TO ORDER/ ROLL CALL - COUNCIL
ADMINISTRATIVE ITEM - This agenda category is for City Council consideration of a wide variety of topics related to the City's operations. Public comments regarding items in this section should be presented during " Matters from the Audience."
10. July 11, 2017 City Council Regular Meeting Minutes - Approve.
11. April 24, 2017 Parks, Recreation and Human Services Meeting Minutes and May 24, 2017 Special Parks, Recreation and Human Services Meeting Minutes - Receive and File.
12. Traffic Signal Modification on Imperial Highway at Imperial Center East and Brea Union Plaza - 1) Authorize City Engineer to Accept and Execute Permanent Traffic Signal Easements from Brea Union Plaza I, LLC and Brea Union Plaza II, LLC ("BUP Easements"); and 2) Authorize City Engineer to sign the Commitment Letter Concurring to Transfer the BUP Easements and Two Existing City Easements ("City Easements") to the State of California Transportation Department ("Caltrans"); and 3) Authorize City Engineer to Execute the Quit Claim Easement Documents for the BUP Easements and City Easements to Caltrans Upon Completion of the Signal Improvements. The Cost Associated with this Action is Borne by the Property Owner.
13. Utility Cost Recovery and Reduction Services - 1) Approve the Professional Services Agreement with Cost Control Associates, Inc. to Provide Utility Cost Recovery and Reduction Services; 2) Authorize the City Manager to Exercise the Optional One-Year Extensions; and 3) Authorize the City Manager to Execute Amendments for Additional Utility Cost Reduction Services at the Same Rates, If Desired. All Fees Will Be Paid to the Consultant Only After Refunds are Received and Cost Reductions are Realized.
14. Rental of Digital Mailing System Equipment - Authorize the Purchasing Agent to Issue Purchase Orders to MailFinance for a Total Not-to-Exceed $26,885 (Plus Applicable Taxes) Based on a Sixty (60) Month Rental of Digital Mailing System Equipment. The Fiscal Year 2017-18 Budget Has Sufficient Funding Available in the Administrative Services Department's Purchasing Division Account (110-14-1441-4253). Staff Projects There will be a Savings of $8,820 to the General Fund Over the Five (5) Year Agreement.
15. Treasurer's Report for the City of Brea for Period Ending June 30, 2017 - Receive and File.
16. City Outgoing Payment Log and July 14, 21 and 28, 2017 Check Registers - Receive and File.
17. Investment Policy Guidelines for the City of Brea's Employee Benefit Fund Pension Plan - Approve the Investment Policy Guidelines for the City of Brea’s Employee Benefit Fund Pension Plan through Public Agency Retirement Services (PARS).
18. City of Brea/Successor Agency to the Brea Redevelopment Agency Statement of Investment Policy - Approve the City of Brea/Successor Agency to the Brea Redevelopment Agency Statement of Investment Policy.
City Council and Successor Agency to the Brea Redevelopment Agency Agenda Tuesday, August 1, 2017 6:30 p.m. - Closed Session 7:00 p.m. - General Session
Cecilia Hupp, Mayor Glenn Parker, Mayor Pro Tem Christine Marick, Council Member Marty Simonoff, Council Member Steven Vargas, Council Member
This agenda contains a brief general description of each item Council will consider. The City Clerk has on file copies of written documentation relating to each item of business on this Agenda available for public inspection. Contact the City Clerk’s Office at (714) 990-7756 or view the Agenda and related materials on the City’s website at www.cityofbrea.net. Materials related to an item on this agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office at 1 Civic Center Circle, Brea, CA during normal business hours. Such documents may also be available on the City’s website subject to staff’s ability to post documents before the meeting. Procedures for Addressing the Council The Council encourages interested people to address this legislative body by making a brief presentation on a public hearing item when the Mayor calls the item or address other items under Matters from the Audience. State Law prohibits the City Council from responding to or acting upon matters not listed on this agenda. The Council encourages free expression of all points of view. To allow all persons the opportunity to speak, please keep your remarks brief. If others have already expressed your position, you may simply indicate that you agree with a previous speaker. If appropriate, a spokesperson may present the views of your entire group. Council rules prohibit clapping, booing or shouts of approval or disagreement from the audience. PLEASE SILENCE ALL PAGERS, CELL PHONES AND OTHER ELECTRONIC EQUIPMENT WHILE COUNCIL IS IN SESSION. Thank you. Special Accommodations In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office at (714) 990-7757. Notification 48 hours prior to the meeting will enable City staff to make reasonable arrangements to ensure accessibility. (28 CFR 35.102.35.104 ADA Title II) Important Notice The City of Brea shows both live broadcasts and replays of City Council Meetings on Brea Cable Channel 3 and over the Internet at www.cityofbrea.net. Your attendance at this public meeting may result in the recording and broadcast of your image and/or voice as previously described.
GENERAL SESSION 7:00 p.m. - Council Chamber Plaza Level CALL TO ORDER/ ROLL CALL - COUNCIL
ADMINISTRATIVE ITEM - This agenda category is for City Council consideration of a wide variety of topics related to the City's operations. Public comments regarding items in this section should be presented during " Matters from the Audience."
10. July 11, 2017 City Council Regular Meeting Minutes - Approve.
11. April 24, 2017 Parks, Recreation and Human Services Meeting Minutes and May 24, 2017 Special Parks, Recreation and Human Services Meeting Minutes - Receive and File.
12. Traffic Signal Modification on Imperial Highway at Imperial Center East and Brea Union Plaza - 1) Authorize City Engineer to Accept and Execute Permanent Traffic Signal Easements from Brea Union Plaza I, LLC and Brea Union Plaza II, LLC ("BUP Easements"); and 2) Authorize City Engineer to sign the Commitment Letter Concurring to Transfer the BUP Easements and Two Existing City Easements ("City Easements") to the State of California Transportation Department ("Caltrans"); and 3) Authorize City Engineer to Execute the Quit Claim Easement Documents for the BUP Easements and City Easements to Caltrans Upon Completion of the Signal Improvements. The Cost Associated with this Action is Borne by the Property Owner.
13. Utility Cost Recovery and Reduction Services - 1) Approve the Professional Services Agreement with Cost Control Associates, Inc. to Provide Utility Cost Recovery and Reduction Services; 2) Authorize the City Manager to Exercise the Optional One-Year Extensions; and 3) Authorize the City Manager to Execute Amendments for Additional Utility Cost Reduction Services at the Same Rates, If Desired. All Fees Will Be Paid to the Consultant Only After Refunds are Received and Cost Reductions are Realized.
14. Rental of Digital Mailing System Equipment - Authorize the Purchasing Agent to Issue Purchase Orders to MailFinance for a Total Not-to-Exceed $26,885 (Plus Applicable Taxes) Based on a Sixty (60) Month Rental of Digital Mailing System Equipment. The Fiscal Year 2017-18 Budget Has Sufficient Funding Available in the Administrative Services Department's Purchasing Division Account (110-14-1441-4253). Staff Projects There will be a Savings of $8,820 to the General Fund Over the Five (5) Year Agreement.
15. Treasurer's Report for the City of Brea for Period Ending June 30, 2017 - Receive and File.
16. City Outgoing Payment Log and July 14, 21 and 28, 2017 Check Registers - Receive and File.
17. Investment Policy Guidelines for the City of Brea's Employee Benefit Fund Pension Plan - Approve the Investment Policy Guidelines for the City of Brea’s Employee Benefit Fund Pension Plan through Public Agency Retirement Services (PARS).
18. City of Brea/Successor Agency to the Brea Redevelopment Agency Statement of Investment Policy - Approve the City of Brea/Successor Agency to the Brea Redevelopment Agency Statement of Investment Policy.