City Council and Successor Agency to the Brea Redevelopment Agency Agenda Tuesday, January 15, 2019 5:30 p.m. - Closed Session 6:30 p.m. - Study Session 7:00 p.m. - General Session
Christine Marick, Mayor Marty Simonoff, Mayor Pro Tem Cecilia Hupp, Council Member Glenn Parker, Council Member Steven Vargas, Council Member
This agenda contains a brief general description of each item Council will consider. The City Clerk has on file copies of written documentation relating to each item of business on this Agenda available for public inspection. Contact the City Clerk’s Office at (714) 990-7756 or view the Agenda and related materials on the City’s website at www.cityofbrea.net. Materials related to an item on this agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office at 1 Civic Center Circle, Brea, CA during normal business hours. Such documents may also be available on the City’s website subject to staff’s ability to post documents before the meeting. Procedures for Addressing the Council The Council encourages interested people to address this legislative body by making a brief presentation on a public hearing item when the Mayor calls the item or address other items under Matters from the Audience. State Law prohibits the City Council from responding to or acting upon matters not listed on this agenda. The Council encourages free expression of all points of view. To allow all persons the opportunity to speak, please keep your remarks brief. If others have already expressed your position, you may simply indicate that you agree with a previous speaker. If appropriate, a spokesperson may present the views of your entire group. Council rules prohibit clapping, booing or shouts of approval or disagreement from the audience. PLEASE SILENCE ALL PAGERS, CELL PHONES AND OTHER ELECTRONIC EQUIPMENT WHILE COUNCIL IS IN SESSION. Thank you. Special Accommodations In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office at (714) 990-7757. Notification 48 hours prior to the meeting will enable City staff to make reasonable arrangements to ensure accessibility. (28 CFR 35.102.35.104 ADA Title II) Important Notice The City of Brea shows both live broadcasts and replays of City Council Meetings on Brea Cable Channel 3 and over the Internet at www.cityofbrea.net. Your attendance at this public meeting may result in the recording and broadcast of your image and/or voice as previously described.
GENERAL SESSION 7:00 p.m. - Council Chamber Plaza Level CALL TO ORDER/ ROLL CALL - COUNCIL
ADMINISTRATIVE ITEMS - This agenda category is for City Council consideration of a wide variety of topics related to the City's operations. Public comments regarding items in this section should be presented during "Matters from the Audience."
26. December 18, 2018 City Council Regular Meeting Minutes - Approve.
27. Sewer License and Maintenance Agreement with Orange County Sanitation District for Dosing Station Location at 835 S. Brea Boulevard - Approve Sewer License and Maintenance Agreement wth Orange County Sanitation District. There is no fiscal impact to the General Fund.
28. Annual Maintenance Assessment in Landscape and Lighting Maintenance Districts 1 Through 7 - Adopt Resolutions No. 2019-001 through 2019-007 authorizing the Director of Public Works to prepare and file reports relating to annual maintenance assessments in Landscape and Lighting Maintenance Districts 1 through 7. There is no fiscal impact to the General Fund.
29. Accept Final Parcel Map No. 2017-158 for Commercial Condominium Purposes for 1800 E. Lambert Road - Accept Final Parcel Map No. 2017-158. There is no fiscal impact to the General Fund.
30. Change Order to the Purchase Order with Ledgent Finance & Accounting for Additional Temporary Staffing Services - Authorize the Purchasing Agent to issue a change order to the purchase order #218259 with Ledgent Finance & Accounting increasing the amount from $49,999.51 to $100,000.00. There are sufficient salary savings from the vacant position to cover the costs associated with this temporary staffing arrangement. Therefore, there is no fiscal impact. The salary savings have been transferred to the Administrative Services Department’s Professional Services accounts to cover the cost of this temporary staffing.
31. Purchase of the Telephone and Voicemail System - Approve the agreement with IntelesysOne to furnish and install a Mitel telephone and voicemail system in an amount of $313,005.36; and authorize the Purchasing Agent to execute renewal of support services agreements for the life of the telephone and voicemail system. The replacement of this equipment will be funded by the Fixed Asset Replacement Program (FARP) (Fund 182) as part of the FY2018-19 budget. There will be no additional impact to the General Fund.
32. Purchasing Policy Limits Update for Public Works Projects - Adopt Resolution No. 2019-008 updating the Purchasing Policy Limits for the City’s Purchasing System specific to Public Works projects as provided by Assembly Bill 2249.
33. Monthly Report of Investments for the City of Brea for Period Ending October 31, 2018 - Receive and file.
34. Monthly Report of Investments for the City of Brea for Period Ending November 30, 2018 - Receive and file.
35. December 21 & 24, 2018 and January 4 & 11, 2019 City Check Registers - Receive and file.
City Council and Successor Agency to the Brea Redevelopment Agency Agenda Tuesday, January 15, 2019 5:30 p.m. - Closed Session 6:30 p.m. - Study Session 7:00 p.m. - General Session
Christine Marick, Mayor Marty Simonoff, Mayor Pro Tem Cecilia Hupp, Council Member Glenn Parker, Council Member Steven Vargas, Council Member
This agenda contains a brief general description of each item Council will consider. The City Clerk has on file copies of written documentation relating to each item of business on this Agenda available for public inspection. Contact the City Clerk’s Office at (714) 990-7756 or view the Agenda and related materials on the City’s website at www.cityofbrea.net. Materials related to an item on this agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office at 1 Civic Center Circle, Brea, CA during normal business hours. Such documents may also be available on the City’s website subject to staff’s ability to post documents before the meeting. Procedures for Addressing the Council The Council encourages interested people to address this legislative body by making a brief presentation on a public hearing item when the Mayor calls the item or address other items under Matters from the Audience. State Law prohibits the City Council from responding to or acting upon matters not listed on this agenda. The Council encourages free expression of all points of view. To allow all persons the opportunity to speak, please keep your remarks brief. If others have already expressed your position, you may simply indicate that you agree with a previous speaker. If appropriate, a spokesperson may present the views of your entire group. Council rules prohibit clapping, booing or shouts of approval or disagreement from the audience. PLEASE SILENCE ALL PAGERS, CELL PHONES AND OTHER ELECTRONIC EQUIPMENT WHILE COUNCIL IS IN SESSION. Thank you. Special Accommodations In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office at (714) 990-7757. Notification 48 hours prior to the meeting will enable City staff to make reasonable arrangements to ensure accessibility. (28 CFR 35.102.35.104 ADA Title II) Important Notice The City of Brea shows both live broadcasts and replays of City Council Meetings on Brea Cable Channel 3 and over the Internet at www.cityofbrea.net. Your attendance at this public meeting may result in the recording and broadcast of your image and/or voice as previously described.
GENERAL SESSION 7:00 p.m. - Council Chamber Plaza Level CALL TO ORDER/ ROLL CALL - COUNCIL
ADMINISTRATIVE ITEMS - This agenda category is for City Council consideration of a wide variety of topics related to the City's operations. Public comments regarding items in this section should be presented during "Matters from the Audience."
26. December 18, 2018 City Council Regular Meeting Minutes - Approve.
27. Sewer License and Maintenance Agreement with Orange County Sanitation District for Dosing Station Location at 835 S. Brea Boulevard - Approve Sewer License and Maintenance Agreement wth Orange County Sanitation District. There is no fiscal impact to the General Fund.
28. Annual Maintenance Assessment in Landscape and Lighting Maintenance Districts 1 Through 7 - Adopt Resolutions No. 2019-001 through 2019-007 authorizing the Director of Public Works to prepare and file reports relating to annual maintenance assessments in Landscape and Lighting Maintenance Districts 1 through 7. There is no fiscal impact to the General Fund.
29. Accept Final Parcel Map No. 2017-158 for Commercial Condominium Purposes for 1800 E. Lambert Road - Accept Final Parcel Map No. 2017-158. There is no fiscal impact to the General Fund.
30. Change Order to the Purchase Order with Ledgent Finance & Accounting for Additional Temporary Staffing Services - Authorize the Purchasing Agent to issue a change order to the purchase order #218259 with Ledgent Finance & Accounting increasing the amount from $49,999.51 to $100,000.00. There are sufficient salary savings from the vacant position to cover the costs associated with this temporary staffing arrangement. Therefore, there is no fiscal impact. The salary savings have been transferred to the Administrative Services Department’s Professional Services accounts to cover the cost of this temporary staffing.
31. Purchase of the Telephone and Voicemail System - Approve the agreement with IntelesysOne to furnish and install a Mitel telephone and voicemail system in an amount of $313,005.36; and authorize the Purchasing Agent to execute renewal of support services agreements for the life of the telephone and voicemail system. The replacement of this equipment will be funded by the Fixed Asset Replacement Program (FARP) (Fund 182) as part of the FY2018-19 budget. There will be no additional impact to the General Fund.
32. Purchasing Policy Limits Update for Public Works Projects - Adopt Resolution No. 2019-008 updating the Purchasing Policy Limits for the City’s Purchasing System specific to Public Works projects as provided by Assembly Bill 2249.
33. Monthly Report of Investments for the City of Brea for Period Ending October 31, 2018 - Receive and file.
34. Monthly Report of Investments for the City of Brea for Period Ending November 30, 2018 - Receive and file.
35. December 21 & 24, 2018 and January 4 & 11, 2019 City Check Registers - Receive and file.