City Council and Successor Agency to the Brea Redevelopment Agency Agenda Tuesday, November 19, 2019 5:30 p.m. - Closed Session 6:15 p.m. - Study Session 7:00 p.m. - General Session
Christine Marick, Mayor Marty Simonoff, Mayor Pro Tem Cecilia Hupp, Council Member Glenn Parker, Council Member Steven Vargas, Council Member
This agenda contains a brief general description of each item Council will consider. The City Clerk has on file copies of written documentation relating to each item of business on this Agenda available for public inspection. Contact the City Clerk’s Office at (714) 990-7756 or view the Agenda and related materials on the City’s website at www.cityofbrea.net. Materials related to an item on this agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office at 1 Civic Center Circle, Brea, CA during normal business hours. Such documents may also be available on the City’s website subject to staff’s ability to post documents before the meeting. Procedures for Addressing the Council The Council encourages interested people to address this legislative body by making a brief presentation on a public hearing item when the Mayor calls the item or address other items under Matters from the Audience. State Law prohibits the City Council from responding to or acting upon matters not listed on this agenda. The Council encourages free expression of all points of view. To allow all persons the opportunity to speak, please keep your remarks brief. If others have already expressed your position, you may simply indicate that you agree with a previous speaker. If appropriate, a spokesperson may present the views of your entire group. Council rules prohibit clapping, booing or shouts of approval or disagreement from the audience. PLEASE SILENCE ALL PAGERS, CELL PHONES AND OTHER ELECTRONIC EQUIPMENT WHILE COUNCIL IS IN SESSION. Thank you. Special Accommodations In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office at (714) 990-7757. Notification 48 hours prior to the meeting will enable City staff to make reasonable arrangements to ensure accessibility. (28 CFR 35.102.35.104 ADA Title II) Important Notice The City of Brea shows both live broadcasts and replays of City Council Meetings on Brea Cable Channel 3 and over the Internet at www.cityofbrea.net. Your attendance at this public meeting may result in the recording and broadcast of your image and/or voice as previously described.
GENERAL SESSION 7:00 p.m. - Council Chamber Plaza Level CALL TO ORDER/ ROLL CALL - COUNCIL
PUBLIC HEARING - This portion of the meeting is for matters that legally require an opportunity for public input. Audience participation is encouraged and is limited to 5 minutes per speaker.
18. November 5, 2019 City Council Regular Meeting Minutes - Approve.
19. Set Public Hearing for Trash Rate Increase in Conformance with Assembly Bill 1594 - Set Public Hearing date of January 21, 2020 for trash rate increase in conformance with AB 1594, and direct staff to mail Public Hearing notice to Brea residential customers. There is no fiscal impact to the General Fund.
20. Commercial Organics Recycling Program Agreement - Adopt Resolution No. 2019-066, approving the proposed solid waste service rate for commercial customers; and Approve Agreement with Brea Disposal (Republic). There is no fiscal impact to the General Fund.
21. Rejection of Bids for the Senior Center Kitchen Enhancements, CIP Project No. 7944 - Reject all bids and direct the City Clerk to return all bid bonds. There is no fiscal impact to the General Fund.
22. Professional Services Agreements for Annual As-Needed Engineering Design Services for Various Capital Improvement Projects - Approve Professional Service Agreements between City of Brea and five (5) separate engineering firms for As-Needed Engineering Design Services in the annual amount not-to-exceed $300,000 per year per firm for a term of one (1) year with three (3) optional one-year extensions, and authorize the City Manager to approve the optional annual contract extensions, no rate increases shall be authorized without City Council approval. Costs are included in the approved budgets for each project in the CIP.
23. Bids and Construction Contract with Big Ben, Inc. for Central Avenue Sewer Improvements, CIP No. 7627 - Approve the Plans and Specifications; receive bids; approve the request for relief of bid; authorize the City Clerk to release the Bid Bond of GRFCO, Inc.; award Contract to the second lowest responsive and responsible bidder, Big Ben, Inc., in the amount of $296,167.50; authorize the City Engineer to issue Change Orders up to a "not to exceed" amount of 10% of the Contract Price; and adopt Resolution No. 2019-067 to appropriate an additional $100,000 from the Sewer Fund (430) for Project 7627, Central Avenue 8” Sewer Main Upsize.
24. Supplemental Agreement Between the Union Pacific Railroad Company and City of Brea for the 12” Waterline Crossing at Puente Street - Approve the Supplemental Agreement. There is no fiscal impact to the General Fund.
25. Professional Services Agreement with Civiltec Engineering, Inc. for the 2020 Water Master Plan Update - Approve the agreement with Civiltec Engineering, Inc. for the 2020 Water Master Plan Update in the amount of $214,874.00; and authorize the City Manager to execute a Professional Services Agreement (PSA) between City of Brea and Civiltec Engineering, Inc. for the 2020 Water Master Plan Update. The Water Master Plan Update will be funded by the Capital Improvement Project #7442 - Miscellaneous Water Improvement Projects Water Funds. There is no fiscal impact to the General Fund.
26. Budget Adjustments to the City Operating Budget for Fiscal Year 2019-20 - Adopt Resolution No. 2019-068 appropriating funds to adjust the Fiscal Year 2019-20 City Operating Budget.
27. Approve the Purchase of Personal Computers and Mobile Data Computers/Tablets - Approve the agreement with Intelli-Tech, Inc. to furnish, house and image Hewlett Packard personal computers and laptops for the amount of $246,399.15; Approve the agreement with CDCE to furnish and install Panasonic computers for the amount of $388,143.41; and Approve the agreement with CDWG to furnish Microsoft Office 2019 Licenses for new computer equipment for the amount of $97,603.15. These funds have already been appropriated through the budget process, drawing from multiple funds, and there will be no additional financial impact.
28. Revision of City of Brea Uniform Parking Bail Schedule - Approve a reduction of $2.00 on each of the parking violation fines on the City of Brea’s Uniform Parking Bail Schedule.
29. October Outgoing Payment Log and November 8 and 15, 2019 City Check Registers - Receive and file.
30. Budget Adjustments to the Successor Agency to the Brea Redevelopment Agency Operating Budget for Fiscal Year 2019-20 - City Council, as Successor Agency: Adopt Resolution No. SA 2019-005 to adjust the FY 2019-20 Successor Agency to the Brea Redevelopment Agency Operating Budget.
City Council and Successor Agency to the Brea Redevelopment Agency Agenda Tuesday, November 19, 2019 5:30 p.m. - Closed Session 6:15 p.m. - Study Session 7:00 p.m. - General Session
Christine Marick, Mayor Marty Simonoff, Mayor Pro Tem Cecilia Hupp, Council Member Glenn Parker, Council Member Steven Vargas, Council Member
This agenda contains a brief general description of each item Council will consider. The City Clerk has on file copies of written documentation relating to each item of business on this Agenda available for public inspection. Contact the City Clerk’s Office at (714) 990-7756 or view the Agenda and related materials on the City’s website at www.cityofbrea.net. Materials related to an item on this agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office at 1 Civic Center Circle, Brea, CA during normal business hours. Such documents may also be available on the City’s website subject to staff’s ability to post documents before the meeting. Procedures for Addressing the Council The Council encourages interested people to address this legislative body by making a brief presentation on a public hearing item when the Mayor calls the item or address other items under Matters from the Audience. State Law prohibits the City Council from responding to or acting upon matters not listed on this agenda. The Council encourages free expression of all points of view. To allow all persons the opportunity to speak, please keep your remarks brief. If others have already expressed your position, you may simply indicate that you agree with a previous speaker. If appropriate, a spokesperson may present the views of your entire group. Council rules prohibit clapping, booing or shouts of approval or disagreement from the audience. PLEASE SILENCE ALL PAGERS, CELL PHONES AND OTHER ELECTRONIC EQUIPMENT WHILE COUNCIL IS IN SESSION. Thank you. Special Accommodations In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office at (714) 990-7757. Notification 48 hours prior to the meeting will enable City staff to make reasonable arrangements to ensure accessibility. (28 CFR 35.102.35.104 ADA Title II) Important Notice The City of Brea shows both live broadcasts and replays of City Council Meetings on Brea Cable Channel 3 and over the Internet at www.cityofbrea.net. Your attendance at this public meeting may result in the recording and broadcast of your image and/or voice as previously described.
GENERAL SESSION 7:00 p.m. - Council Chamber Plaza Level CALL TO ORDER/ ROLL CALL - COUNCIL
PUBLIC HEARING - This portion of the meeting is for matters that legally require an opportunity for public input. Audience participation is encouraged and is limited to 5 minutes per speaker.
18. November 5, 2019 City Council Regular Meeting Minutes - Approve.
19. Set Public Hearing for Trash Rate Increase in Conformance with Assembly Bill 1594 - Set Public Hearing date of January 21, 2020 for trash rate increase in conformance with AB 1594, and direct staff to mail Public Hearing notice to Brea residential customers. There is no fiscal impact to the General Fund.
20. Commercial Organics Recycling Program Agreement - Adopt Resolution No. 2019-066, approving the proposed solid waste service rate for commercial customers; and Approve Agreement with Brea Disposal (Republic). There is no fiscal impact to the General Fund.
21. Rejection of Bids for the Senior Center Kitchen Enhancements, CIP Project No. 7944 - Reject all bids and direct the City Clerk to return all bid bonds. There is no fiscal impact to the General Fund.
22. Professional Services Agreements for Annual As-Needed Engineering Design Services for Various Capital Improvement Projects - Approve Professional Service Agreements between City of Brea and five (5) separate engineering firms for As-Needed Engineering Design Services in the annual amount not-to-exceed $300,000 per year per firm for a term of one (1) year with three (3) optional one-year extensions, and authorize the City Manager to approve the optional annual contract extensions, no rate increases shall be authorized without City Council approval. Costs are included in the approved budgets for each project in the CIP.
23. Bids and Construction Contract with Big Ben, Inc. for Central Avenue Sewer Improvements, CIP No. 7627 - Approve the Plans and Specifications; receive bids; approve the request for relief of bid; authorize the City Clerk to release the Bid Bond of GRFCO, Inc.; award Contract to the second lowest responsive and responsible bidder, Big Ben, Inc., in the amount of $296,167.50; authorize the City Engineer to issue Change Orders up to a "not to exceed" amount of 10% of the Contract Price; and adopt Resolution No. 2019-067 to appropriate an additional $100,000 from the Sewer Fund (430) for Project 7627, Central Avenue 8” Sewer Main Upsize.
24. Supplemental Agreement Between the Union Pacific Railroad Company and City of Brea for the 12” Waterline Crossing at Puente Street - Approve the Supplemental Agreement. There is no fiscal impact to the General Fund.
25. Professional Services Agreement with Civiltec Engineering, Inc. for the 2020 Water Master Plan Update - Approve the agreement with Civiltec Engineering, Inc. for the 2020 Water Master Plan Update in the amount of $214,874.00; and authorize the City Manager to execute a Professional Services Agreement (PSA) between City of Brea and Civiltec Engineering, Inc. for the 2020 Water Master Plan Update. The Water Master Plan Update will be funded by the Capital Improvement Project #7442 - Miscellaneous Water Improvement Projects Water Funds. There is no fiscal impact to the General Fund.
26. Budget Adjustments to the City Operating Budget for Fiscal Year 2019-20 - Adopt Resolution No. 2019-068 appropriating funds to adjust the Fiscal Year 2019-20 City Operating Budget.
27. Approve the Purchase of Personal Computers and Mobile Data Computers/Tablets - Approve the agreement with Intelli-Tech, Inc. to furnish, house and image Hewlett Packard personal computers and laptops for the amount of $246,399.15; Approve the agreement with CDCE to furnish and install Panasonic computers for the amount of $388,143.41; and Approve the agreement with CDWG to furnish Microsoft Office 2019 Licenses for new computer equipment for the amount of $97,603.15. These funds have already been appropriated through the budget process, drawing from multiple funds, and there will be no additional financial impact.
28. Revision of City of Brea Uniform Parking Bail Schedule - Approve a reduction of $2.00 on each of the parking violation fines on the City of Brea’s Uniform Parking Bail Schedule.
29. October Outgoing Payment Log and November 8 and 15, 2019 City Check Registers - Receive and file.
30. Budget Adjustments to the Successor Agency to the Brea Redevelopment Agency Operating Budget for Fiscal Year 2019-20 - City Council, as Successor Agency: Adopt Resolution No. SA 2019-005 to adjust the FY 2019-20 Successor Agency to the Brea Redevelopment Agency Operating Budget.