City Council and Successor Agency to the Brea Redevelopment Agency Agenda Tuesday, January 21, 2020 5:30 p.m. - Closed Session 6:30 p.m. - Study Session 7:00 p.m. - General Session
Marty Simonoff, Mayor Steven Vargas, Mayor Pro Tem Cecilia Hupp, Council Member Christine Marick, Council Member Glenn Parker, Council Member
This agenda contains a brief general description of each item Council will consider. The City Clerk has on file copies of written documentation relating to each item of business on this Agenda available for public inspection. Contact the City Clerk’s Office at (714) 990-7756 or view the Agenda and related materials on the City’s website at www.cityofbrea.net. Materials related to an item on this agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office at 1 Civic Center Circle, Brea, CA during normal business hours. Such documents may also be available on the City’s website subject to staff’s ability to post documents before the meeting. Procedures for Addressing the Council The Council encourages interested people to address this legislative body by making a brief presentation on a public hearing item when the Mayor calls the item or address other items under Matters from the Audience. State Law prohibits the City Council from responding to or acting upon matters not listed on this agenda. The Council encourages free expression of all points of view. To allow all persons the opportunity to speak, please keep your remarks brief. If others have already expressed your position, you may simply indicate that you agree with a previous speaker. If appropriate, a spokesperson may present the views of your entire group. Council rules prohibit clapping, booing or shouts of approval or disagreement from the audience. PLEASE SILENCE ALL PAGERS, CELL PHONES AND OTHER ELECTRONIC EQUIPMENT WHILE COUNCIL IS IN SESSION. Thank you. Special Accommodations In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office at (714) 990-7757. Notification 48 hours prior to the meeting will enable City staff to make reasonable arrangements to ensure accessibility. (28 CFR 35.102.35.104 ADA Title II) Important Notice The City of Brea shows both live broadcasts and replays of City Council Meetings on Brea Cable Channel 3 and over the Internet at www.cityofbrea.net. Your attendance at this public meeting may result in the recording and broadcast of your image and/or voice as previously described.
GENERAL SESSION 7:00 p.m. - Council Chamber Plaza Level CALL TO ORDER/ ROLL CALL - COUNCIL
7. PUBLIC HEARINGS - This portion of the meeting is for matters that legally require an opportunity for public input. Audience participation is encouraged and is limited to 5 minutes per speaker.
ADMINISTRATIVE ITEM - This agenda category is for City Council consideration of a wide variety of topics related to the City's operations. Public comments regarding items in this section should be presented during "Matters from the Audience."
23. December 17, 2019 City Council Regular Meeting Minutes - Approve.
24. Opposition to the Modified Regional Housing Needs Assessment (RHNA) Allocation Methodology - Consideration of Resolution No. 2020-005, opposing the Regional Housing Needs Assessment (RHNA) allocation methodology approved by the Southern California Association of Governments (SCAG) Regional Council and request to the California Department of Housing and Community Development (HCD) to intervene.
25. Annual Maintenance Assessment in Landscape and Lighting Maintenance Districts 1 Through 7 - Adopt Resolution Nos. 2020-006 through 2020-012, Authorizing the Director of Public Works to Prepare and File Reports Relating to Annual Maintenance Assessment in Landscape and Lighting Maintenance Districts 1 Through 7. There is no fiscal impact to the General Fund.
26. Agreement with Linscott Law & Greenspan for City Traffic Engineering Services - Approve Professional Services Agreement with Linscott, Law & Greenspan Engineers in the amount not-to-exceed $150,000 per year for a period of three (3) years with three (3) optional one (1) year extensions and include a one time not-to-exceed fee of $23,500 to prepare the Cliffwood Neighborhood Traffic Calming Study; and Authorize City Manager to approve and execute extension(s). Funds for the scope of this PSA have been previously approved by the City Council and no additional funds are requested at this time. There is no impact to the General Fund.
27. Construction Contract for Civic Center Security System Improvement Project No. 7954 - Award a construction contract to PeopleSpace for $178,649.50 for the installation of glass demountable walls and doors; and authorize the City Engineer to approve change orders up to 10% of the contract amount. There are sufficient funds in Capital Improvement Program Project No. 7954 to fund the proposed scope of services.
28. Professional Services Agreements for Annual As-Needed Construction Materials & Soils Testing Services for Various Capital Improvement Projects - Approve Professional Service Agreements between City of Brea and Koury Engineering, United-Heider, Leighton and Harrington for As-Needed Construction Materials and Soils Testing Services in the annual amount not-to-exceed $50,000 per year per for a term of one (1) year with three optional one (1) year extensions; and authorize the City Manager to approve any optional contract extensions. All costs for the Construction Materials and Soils Testing Services phase of projects are included in the approved budgets for each project in the CIP.
29. Patrol Rifle Replacement - Approve the agreement with ProForce Law Enforcement to provide sixty semi-automatic patrol rifles in the amount of $62,197.07. The approved Fiscal Year 2019-20 Budget has sufficient funding available in the General Fund (110) for this purchase.
30. New Position Allocation for Golf Course Specialist and Recycling Coordinator - Adopt Resolution No. 2020-013 amending the City’s Classification Plan by adding two new job descriptions of Golf Course Specialist, and Recycling Coordinator; amending the Part-Time Employment and Benefits Policy by adding salaries for the two new positions; and amending the position allocation list to reflect these changes in the Public Works Department along with the addition of two time-limited full-time positions in the Community Development Department.
31. December Outgoing Payment Log and December 13, 20 & 27, 2019 and January 3, 10 & 17, 2020 City Check Registers - Receive and file.
City Council and Successor Agency to the Brea Redevelopment Agency Agenda Tuesday, January 21, 2020 5:30 p.m. - Closed Session 6:30 p.m. - Study Session 7:00 p.m. - General Session
Marty Simonoff, Mayor Steven Vargas, Mayor Pro Tem Cecilia Hupp, Council Member Christine Marick, Council Member Glenn Parker, Council Member
This agenda contains a brief general description of each item Council will consider. The City Clerk has on file copies of written documentation relating to each item of business on this Agenda available for public inspection. Contact the City Clerk’s Office at (714) 990-7756 or view the Agenda and related materials on the City’s website at www.cityofbrea.net. Materials related to an item on this agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office at 1 Civic Center Circle, Brea, CA during normal business hours. Such documents may also be available on the City’s website subject to staff’s ability to post documents before the meeting. Procedures for Addressing the Council The Council encourages interested people to address this legislative body by making a brief presentation on a public hearing item when the Mayor calls the item or address other items under Matters from the Audience. State Law prohibits the City Council from responding to or acting upon matters not listed on this agenda. The Council encourages free expression of all points of view. To allow all persons the opportunity to speak, please keep your remarks brief. If others have already expressed your position, you may simply indicate that you agree with a previous speaker. If appropriate, a spokesperson may present the views of your entire group. Council rules prohibit clapping, booing or shouts of approval or disagreement from the audience. PLEASE SILENCE ALL PAGERS, CELL PHONES AND OTHER ELECTRONIC EQUIPMENT WHILE COUNCIL IS IN SESSION. Thank you. Special Accommodations In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office at (714) 990-7757. Notification 48 hours prior to the meeting will enable City staff to make reasonable arrangements to ensure accessibility. (28 CFR 35.102.35.104 ADA Title II) Important Notice The City of Brea shows both live broadcasts and replays of City Council Meetings on Brea Cable Channel 3 and over the Internet at www.cityofbrea.net. Your attendance at this public meeting may result in the recording and broadcast of your image and/or voice as previously described.
GENERAL SESSION 7:00 p.m. - Council Chamber Plaza Level CALL TO ORDER/ ROLL CALL - COUNCIL
7. PUBLIC HEARINGS - This portion of the meeting is for matters that legally require an opportunity for public input. Audience participation is encouraged and is limited to 5 minutes per speaker.
ADMINISTRATIVE ITEM - This agenda category is for City Council consideration of a wide variety of topics related to the City's operations. Public comments regarding items in this section should be presented during "Matters from the Audience."
23. December 17, 2019 City Council Regular Meeting Minutes - Approve.
24. Opposition to the Modified Regional Housing Needs Assessment (RHNA) Allocation Methodology - Consideration of Resolution No. 2020-005, opposing the Regional Housing Needs Assessment (RHNA) allocation methodology approved by the Southern California Association of Governments (SCAG) Regional Council and request to the California Department of Housing and Community Development (HCD) to intervene.
25. Annual Maintenance Assessment in Landscape and Lighting Maintenance Districts 1 Through 7 - Adopt Resolution Nos. 2020-006 through 2020-012, Authorizing the Director of Public Works to Prepare and File Reports Relating to Annual Maintenance Assessment in Landscape and Lighting Maintenance Districts 1 Through 7. There is no fiscal impact to the General Fund.
26. Agreement with Linscott Law & Greenspan for City Traffic Engineering Services - Approve Professional Services Agreement with Linscott, Law & Greenspan Engineers in the amount not-to-exceed $150,000 per year for a period of three (3) years with three (3) optional one (1) year extensions and include a one time not-to-exceed fee of $23,500 to prepare the Cliffwood Neighborhood Traffic Calming Study; and Authorize City Manager to approve and execute extension(s). Funds for the scope of this PSA have been previously approved by the City Council and no additional funds are requested at this time. There is no impact to the General Fund.
27. Construction Contract for Civic Center Security System Improvement Project No. 7954 - Award a construction contract to PeopleSpace for $178,649.50 for the installation of glass demountable walls and doors; and authorize the City Engineer to approve change orders up to 10% of the contract amount. There are sufficient funds in Capital Improvement Program Project No. 7954 to fund the proposed scope of services.
28. Professional Services Agreements for Annual As-Needed Construction Materials & Soils Testing Services for Various Capital Improvement Projects - Approve Professional Service Agreements between City of Brea and Koury Engineering, United-Heider, Leighton and Harrington for As-Needed Construction Materials and Soils Testing Services in the annual amount not-to-exceed $50,000 per year per for a term of one (1) year with three optional one (1) year extensions; and authorize the City Manager to approve any optional contract extensions. All costs for the Construction Materials and Soils Testing Services phase of projects are included in the approved budgets for each project in the CIP.
29. Patrol Rifle Replacement - Approve the agreement with ProForce Law Enforcement to provide sixty semi-automatic patrol rifles in the amount of $62,197.07. The approved Fiscal Year 2019-20 Budget has sufficient funding available in the General Fund (110) for this purchase.
30. New Position Allocation for Golf Course Specialist and Recycling Coordinator - Adopt Resolution No. 2020-013 amending the City’s Classification Plan by adding two new job descriptions of Golf Course Specialist, and Recycling Coordinator; amending the Part-Time Employment and Benefits Policy by adding salaries for the two new positions; and amending the position allocation list to reflect these changes in the Public Works Department along with the addition of two time-limited full-time positions in the Community Development Department.
31. December Outgoing Payment Log and December 13, 20 & 27, 2019 and January 3, 10 & 17, 2020 City Check Registers - Receive and file.