ADMINISTRATIVE ITEM - This agenda category is for City Council consideration of a wide variety of topics related to the City's operations. Public comments regarding items in this section should be presented during "Matters from the Audience."
18. December 1, 2020 City Council Regular Meeting Minutes - Approve.
19. Accela Land Management Permitting System Five (5) Year Contract Renewal - Authorize and approve Amendment No.1, a five-year renewal for a professional services agreement (PSA) with Accela Inc. a Land Use Management software system in the amounts set forth for the respective fiscal years: $57,947.40 in 2020-21, 2021-22, and 2022-23, $59,685.82 in 2023-24, and $61,476.40 in 2024-2025, totaling $295,004.42. The Accela Inc. renewal contract amounts are included in the annual budgets for Community Development under the Building & Safety Division.
20. Resolution Authorizing Submittal of Application for Beverage Container Recycling City/County Payment Programs and Related Authorizations - Adopt Resolution No. 2020-069, authorizing the submittal of application for beverage container recycling City/County payment programs and related authorizations.
21. Approve Plans and Specifications, Receive Bids, Adopt Resolution, and Award Contract with Hardy & Harper, Inc. for the Imperial Highway/Berry Street Intersection Improvements, CIP No. 7278 (“Project”) - Approve the Plans and Specifications; receive bids; adopt Resolution No. 2020-070 to transfer funding of $260,000 from the Traffic Impact Fee Fund (Fund 540) from CIP No. 7276 to CIP No. 7278 ("Project"); award Contract to the lowest responsive and responsible bidder, Hardy & Harper, Inc., in the amount of $565,000; and authorize the City Engineer to issue Change Orders up to a "not to exceed" amount of 10% of the Contract Price. There is no impact to the General Fund.
22. Award the Purchase of a Pre-engineered Pedestrian Bridge for Birch Hills Golf Course to TrueNorth Steel - Award the purchase of a pre-engineered pedestrian bridge for Birch Hills Golf Course to TrueNorth Steel in the amount of $46,744.11; and authorize the City Engineer to issue change orders up to 10% of the contract price for required fabrication design changes. The Project budget to replace the existing wooden bridge with a pre-engineered steel rolling beam structure is programmed in the FY 2020-21 CIP for $130,000 from Fund 182 (FARP).
23. Resolution Approving Application Submittal to Cal OES for Community Power Resiliency Allocation to Cities Program - Adopt Resolution No. 2020-071, approving submittal of application to the California Governor’s Office of Emergency Services, for grant funding for the Community Power Resiliency Allocation to Cities Program; acknowledging support of this program; and authorizing the City Manager to execute the application agreement for certification of assurance of compliance.
24. Approve Plans and Specifications, Receive Bids, and Award Contract with Gentry Brothers, Inc. in the amount of $279,738.24 for the Country Lane Street Rehabilitation, CIP No. 7323, (“Project”) - Approve the Plans and Specifications; receive bids; award Contract to the lowest responsive and responsible bidder, Gentry Brothers, Inc., in the amount of $279,738.24; and authorize the City Engineer to issue Change Orders up to a "not to exceed" amount of 10% of the Contract Price. There is no impact to the General Fund.
25. Approve Plans and Specifications, Receive Bids, and Award Contract with Sully-Miller Contracting Company for the Napoli Tract Water Improvements, CIP No. 7458 (“Project”) - Approve the Plans and Specifications; receive bids; award contract to the lowest responsive and responsible bidder, Sully-Miller Contracting Company, in the amount of $1,323,100; and authorize the City Engineer to issue Change Orders up to a "not to exceed" amount of 10% of the Contract Price. There is no impact to the General Fund.
26. Approve Plans and Specifications, Receive Bids, Award Contract with Stephen Doreck Equipment Rentals, Inc, for the Moorpark Drive Water Improvements Project CIP No. 7430, ("Project") - Approve the Plans and Specifications; receive bids; deem apparent lowest Bidder, MCC Equipment Rental, Inc., non-responsive; award Contract to the lowest responsive and responsible bidder, Stephen Doreck Equipment Rental, Inc., in the amount of $339,857.10; and authorize the City Engineer to issue Change Orders up to a "not to exceed" amount of 10% of the Contract Price. There is no impact to the General Fund.
27. Approve Plans and Specifications, Receive Bids, and Award Contract with All Cities Engineering, Inc. for the Brea Water Main Replacement Steele Drive Tract and Pleasant Hills Tract, CIP No’s. 7453 and 7457 (“Project”) - Approve the Plans and Specifications; receive bids; award Contract to the lowest responsive and responsible bidder, All Cities Engineering, Inc., in the amount of $3,916,292.65; and authorize the City Engineer to issue Change Orders up to a "not to exceed" amount of 10% of the Contract Price. There is no impact to the General Fund.
28. Ratify the Termination of Local Emergency for Blue Ridge Fire - Adopt Resolution 2020-072, ratifying the termination of a local emergency due to the Blue Ridge Fire.
29. Contract Addendums for Interim Contracts with Western Golf Properties LLC at Birch Hills and Brea Creek Golf Courses - Approve Addendum No. 1 to extend interim contract with Western Golf Properties LLC (WGP) for maintenance and operations at Birch Hills Golf Course for a not-to-exceed monthly amount of $137,530 for a maximum of three additional months; and Approve Addendum No. 2 to extend interim contract with WGP for maintenance and operations at Brea Creek Golf Course for a not-to-exceed monthly amount of $51,350 for a maximum of three additional months. There is no impact to the General Fund.
30. November Outgoing Payment Log and City Disbursement Registers for December 4 and 11, 2020 -Receive and file.
ADMINISTRATIVE ITEM - This agenda category is for City Council consideration of a wide variety of topics related to the City's operations. Public comments regarding items in this section should be presented during "Matters from the Audience."
18. December 1, 2020 City Council Regular Meeting Minutes - Approve.
19. Accela Land Management Permitting System Five (5) Year Contract Renewal - Authorize and approve Amendment No.1, a five-year renewal for a professional services agreement (PSA) with Accela Inc. a Land Use Management software system in the amounts set forth for the respective fiscal years: $57,947.40 in 2020-21, 2021-22, and 2022-23, $59,685.82 in 2023-24, and $61,476.40 in 2024-2025, totaling $295,004.42. The Accela Inc. renewal contract amounts are included in the annual budgets for Community Development under the Building & Safety Division.
20. Resolution Authorizing Submittal of Application for Beverage Container Recycling City/County Payment Programs and Related Authorizations - Adopt Resolution No. 2020-069, authorizing the submittal of application for beverage container recycling City/County payment programs and related authorizations.
21. Approve Plans and Specifications, Receive Bids, Adopt Resolution, and Award Contract with Hardy & Harper, Inc. for the Imperial Highway/Berry Street Intersection Improvements, CIP No. 7278 (“Project”) - Approve the Plans and Specifications; receive bids; adopt Resolution No. 2020-070 to transfer funding of $260,000 from the Traffic Impact Fee Fund (Fund 540) from CIP No. 7276 to CIP No. 7278 ("Project"); award Contract to the lowest responsive and responsible bidder, Hardy & Harper, Inc., in the amount of $565,000; and authorize the City Engineer to issue Change Orders up to a "not to exceed" amount of 10% of the Contract Price. There is no impact to the General Fund.
22. Award the Purchase of a Pre-engineered Pedestrian Bridge for Birch Hills Golf Course to TrueNorth Steel - Award the purchase of a pre-engineered pedestrian bridge for Birch Hills Golf Course to TrueNorth Steel in the amount of $46,744.11; and authorize the City Engineer to issue change orders up to 10% of the contract price for required fabrication design changes. The Project budget to replace the existing wooden bridge with a pre-engineered steel rolling beam structure is programmed in the FY 2020-21 CIP for $130,000 from Fund 182 (FARP).
23. Resolution Approving Application Submittal to Cal OES for Community Power Resiliency Allocation to Cities Program - Adopt Resolution No. 2020-071, approving submittal of application to the California Governor’s Office of Emergency Services, for grant funding for the Community Power Resiliency Allocation to Cities Program; acknowledging support of this program; and authorizing the City Manager to execute the application agreement for certification of assurance of compliance.
24. Approve Plans and Specifications, Receive Bids, and Award Contract with Gentry Brothers, Inc. in the amount of $279,738.24 for the Country Lane Street Rehabilitation, CIP No. 7323, (“Project”) - Approve the Plans and Specifications; receive bids; award Contract to the lowest responsive and responsible bidder, Gentry Brothers, Inc., in the amount of $279,738.24; and authorize the City Engineer to issue Change Orders up to a "not to exceed" amount of 10% of the Contract Price. There is no impact to the General Fund.
25. Approve Plans and Specifications, Receive Bids, and Award Contract with Sully-Miller Contracting Company for the Napoli Tract Water Improvements, CIP No. 7458 (“Project”) - Approve the Plans and Specifications; receive bids; award contract to the lowest responsive and responsible bidder, Sully-Miller Contracting Company, in the amount of $1,323,100; and authorize the City Engineer to issue Change Orders up to a "not to exceed" amount of 10% of the Contract Price. There is no impact to the General Fund.
26. Approve Plans and Specifications, Receive Bids, Award Contract with Stephen Doreck Equipment Rentals, Inc, for the Moorpark Drive Water Improvements Project CIP No. 7430, ("Project") - Approve the Plans and Specifications; receive bids; deem apparent lowest Bidder, MCC Equipment Rental, Inc., non-responsive; award Contract to the lowest responsive and responsible bidder, Stephen Doreck Equipment Rental, Inc., in the amount of $339,857.10; and authorize the City Engineer to issue Change Orders up to a "not to exceed" amount of 10% of the Contract Price. There is no impact to the General Fund.
27. Approve Plans and Specifications, Receive Bids, and Award Contract with All Cities Engineering, Inc. for the Brea Water Main Replacement Steele Drive Tract and Pleasant Hills Tract, CIP No’s. 7453 and 7457 (“Project”) - Approve the Plans and Specifications; receive bids; award Contract to the lowest responsive and responsible bidder, All Cities Engineering, Inc., in the amount of $3,916,292.65; and authorize the City Engineer to issue Change Orders up to a "not to exceed" amount of 10% of the Contract Price. There is no impact to the General Fund.
28. Ratify the Termination of Local Emergency for Blue Ridge Fire - Adopt Resolution 2020-072, ratifying the termination of a local emergency due to the Blue Ridge Fire.
29. Contract Addendums for Interim Contracts with Western Golf Properties LLC at Birch Hills and Brea Creek Golf Courses - Approve Addendum No. 1 to extend interim contract with Western Golf Properties LLC (WGP) for maintenance and operations at Birch Hills Golf Course for a not-to-exceed monthly amount of $137,530 for a maximum of three additional months; and Approve Addendum No. 2 to extend interim contract with WGP for maintenance and operations at Brea Creek Golf Course for a not-to-exceed monthly amount of $51,350 for a maximum of three additional months. There is no impact to the General Fund.
30. November Outgoing Payment Log and City Disbursement Registers for December 4 and 11, 2020 -Receive and file.